1. Who We Are and Important Information

a. What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal
data through your use of this website, including any data you may provide through this
website when you sign up to our newsletter or purchase a product or service.

This website is not intended for children, and we do not knowingly collect data relating to
children.

You must read this privacy notice together with any other privacy notice we may provide on
specific occasions when we are collecting or processing personal data about you so that
you are fully aware of how and why we are using your data. This privacy notice supplements
the other notices and is not intended to override them.

b. Third-Party Links Outside of Our Control

This website may include links to third-party websites, plug-ins and applications. Clicking on
those links or enabling those connections may allow third parties to collect or share data
about you. We do not control these third-party websites and are not responsible for their
privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website
you visit.

2. The Personal Data We Collect About You

Personal data, or personal information, means any information about an individual from
which that person can be identified. You can find out more about personal data from the
Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which we
have grouped together follows:

• Identity Data includes first name, last name, title, business name.
• Contact Data includes billing address, delivery address, email address, telephone numbers.
• Details of your order
• Bank Details (if you are a supplier)
  

3. How We Collect Your Personal Data

We use different methods to collect data from and about you including through:

a. Directly. You may give us your personal data by filling in forms or by corresponding
with us by post, phone, email or otherwise. This includes personal you provide when
you:

• Apply for our products or services; or
•  Create an account; or
•  Subscribe to our service or publication; or
•  Request marketing to be sent to you.
  

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use
your personal data in the following circumstances:

• Performance of Contract this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
• Legitimate Interest this means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
• Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Purposes for which we will use your personal data

We collect and hold information on you in order to:

•  Provide you with a requested quote
•  To process an order that you have placed with us
•  To manage your account (sending invoices and statements)
•  To fulfil any future orders, you may place with us
  

5. Who We Are and Important Information

We may have to share your personal data with third parties where they are subcontracted
to us to deliver part of your order. These subcontractors do not store your information and
only use it for the purposes of fulfilling your order.

We will not use your information for marketing purposes with any other company outside
The Evolve Group.

6. Data Security

We have put in place appropriate security measure to prevent your personal data from
being accidentally lost, used or accessed in an unauthorised manner, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents, contractors
and other third parties who have a business need to know. They will only process your
personal data on our instructions, and they are subject to a duty confidently.

We store your personal information on to our secure Customer Relationship Manager
system which logs your details and the orders you have placed with us. We store your
information within Xero for the purposes of invoicing you.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we
collected it for, including for the purposes of satisfying any legal, accounting, or reporting
requirements.

To determine the appropriate retention period for personal data, we consider the amount,
nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use
or disclosure of your personal data, the purposes for which we process your personal data
and whether we can achieve those purposes through other means, and the applicable legal
requirements.

In some circumstances you can ask us to delete your data: see Your legal rights below for
further information.

In some circumstances we may anonymise your personal data (so that it can no longer be
associated with you) for research or statistical purposes in which case we may use this
information indefinitely without further notice to you.

8. Your Legal Rights

Unless subject to an exemption under the data protection laws, you have the following rights
with respect to your personal data:

• The right to request a copy of the personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary to retain such data;
• The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
• The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).

If you wish to exercise any of rights set out above, please contact info@theevolvegroup.co.uk and, in line with GDPR legislation, we will provide you this
information for free within one month.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.